How to Choose Email Encryption Services for Business Organizations?

Did you know that the emails you send to your colleagues and others can be accessed by hackers easily? Imagine sending a mail with all your financial details or details of your expansion plans for the next quarter. Hackers are always on the lookout for sensitive information from big companies for ransom or for wicked fun. Data breach/information leak is one of the biggest worries of business organizations today. Be it Sony or Uber, there are many big businesses that faced the wrath of perpetrators who revealed sensitive information about the companies and their customers online. If you want to avoid such mishaps, email encryption is the answer you are looking for.

How does Email Encryption work?

It is one of the many email services that business organizations use, services like email filtering and email continuity. As the name suggests, the services enables you to encrypt your mails with secret keys so that only the intended recipient of the mail can access the contents of the mail. This is very beneficial because even if hackers somehow get hold of your email, they cannot open the mail unless they have the security key to decrypt the encrypted mail. It is very difficult to open encrypted mails, especially mails that are encrypted with a 128-bit or 256-bit key.

Thus, you are protecting all your sensitive information in the public networks and getting additional protection from phishing and malicious activities online. Apart from protecting sensitive information, encryption also offer other benefits to your business organization. They are not expensive, don’t require any hardware/software installation, don’t require any special training for employees and lastly, protect you against phishing activities by flagging your organization as a credible source.

How to Choose Email Encryption Services for Business Organizations?

Take the below mentioned things into consideration while hiring encryption services:

1. Manual or Automatic

There are many instances when you don’t want to encrypt every mail you send. You would want to be able to make a choice on which mails to encrypt and which ones to send as it is. Thus, decide if you want a manual email encryption service where you choose to implement encryption every time you send a mail or go with automatic encryption that encrypts every mail sent from your system. Look for services both of these features so that can you switch between the two option owing to your convenience.

2. Internal or External Mails

The next choice that you have to make is whether you want to encrypt your internal mails only or you want to encrypt your external mails only. Internal mails are the ones you send within your organization and external mails are the ones you send to other companies. Choose an email encryption service that offers both of these features as it ensures you get maximum protection from eavesdropping.

3. Strength

The next thing to consider while you choose email encryption services is the strength of the encryptions service. The strength of encryption is solely decided by the key that is used to encrypt and bigger the key size, the more difficult it is to encrypt and decrypt the mails, meaning the highest form of security. You can either choose a 128-bit key or 256-bit key encryption based on the type of security you require. Before choosing the service, ensure to ask necessary questions to the provider about the aspect of strength.

4. Multi-platform protection

There are instances when offices provide common desktops for all their employees or sometimes allow them to use their own devices. The employees might use Windows, Mac or Android operating systems and encryption has to be made available for all these platforms. Thus, when choosing an email encryption service, ensure that allow for multi-platform protection.

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